Post Crazy

Despite what you might think, I didn’t suddenly decide that it was time to blog a bunch of entries in one day.  K-squared is about to launch a new website with a new look and better connections to social media.  I have always posted organizing tips on my website, but in the new design tips will be found here on the blog.  It probably always made sense to have tips as blog posts so others can easily comment.   So, the flurry of posts that you see here are the result of back-posting tips from recent months.   This is a good lesson for me in working smarter (and being more organized) to reduce my overall workload.  Instead of trying to keep two locations for communications updated with content, why not pick one location for each type of content and have the other location simply pull the good stuff and display it to a potentially different audience?  Experts tell me there is something  cool about how HTML5 and RSS feeds work for this type of thing; what I care about is working smarter not harder.

I am confident  you will enjoy the new website when it is launched and find it easier to follow my organizing tips here in the blog.


Tip: Procrastination Pt 3

Procrastination III,  Feburary 2012

Last month we developed strategies to handle the feelings/mood causes of procrastination. This month we will devise some strategies to handle the thoughts/cognitions causes:

1. If the task is too difficult – First, ask yourself if it really is too dificult orr that is your fear or low self-esteem talking. If it really is too difficult, determine which parts are too difficult and what you need to make them easier. If you need more information, get it. If you need expert assstance, either delegate it or hire an expert. If the task is more than a one person job, get help.

2. If the goals are unclear – Either begin the task and hope the goals become clearer, or determine how to get clarity. If the task is assigned to you, go back to the assignor and ask for clarification. If the task is of your own making, ask yourself why it needs to be done. You can challenge the reasons if they include words like “should”, ‘ought”, or “must”. Why should you? What are the consequences if you don’t?

3. If the task seems unimportant – Determine the conseqeunces of not doing it. Does it make sense to be completed this task, or are there other, more important tasks that need to be done instead?

4. If it might go away – Is that really true? Are there negative consequences if it “goes away”? If it is not true or there are unwanted consequences, does procrastinating make the tasks easier in any way?

5. If you need time to mull it over – There may be nothing wrong with that, and it may not even mean you are procrastinating. you can schedule a time to be alone and mull over the task. It may be helpful to give yourself a deadline to end the deliberating time and start the acting time.

Next month and we will tackle some strategies to reduce to address the causes related to behaviors and practicalities.

Tip: Procrastination Pt 2

Procrastination II  January 2012

Last month we started the subject of procrastination. This month we will devise some strategies to handle the Feelngs/mood causes:

1. If the task is unpleasant – play music, use a pleasing scent to fill your work area, make up some games that involve steps of the task, plan something fun for when you are done

2. If you feel overwhelmed – break the task down into smaller parts, recall times when you have completed other tasks even when they seemed overwhelming initially, stay focused on the vision of what to achieve

3. If you are not in the mood – ask yourself if you need to be in the mood to start the task, work for 10 minutes and see if you can get past the mood and if not, stop for a while

4. If you don’t want the responsibility – determine if you fear failure, delegate when possible

5. If you fear success – figure out what you fear about success, do small things that move you closer to succes and ses how you feel

6. If you “thrive” on the adrenalin rush caused by waiting until the last minute – try exercising and then begin the task, plan a (safe) alternative adrenaline rush as a reward if you finish the task early

Next month and we will tackle some strategies to address the causes related to thoughts and cognitions.

Tip: Procrastinaton

Procrastination Part I  December 2011 (repost)

This month we start the subject of procrastination. We all do it at least occasionally, sometimes frequently. If procrastination is a problem for you, the first step is to figure out why you are procrastinating. Here are some common causes, broken into 3 categories:

1. Feelings/Moods –

  •      the task is unpleasant
  •      you feel overwhelmed
  •      you are not in the mood
  •      you don’t want the responsibility
  •      you fear success
  •      you “thrive” on the adrenalin rush caused by waiting until the last minute

2. Thoughts/Cognitions –

  •      the task is too difficult
  •      the goals are unclear
  •      it seems unimportant
  •      it might go away
  •      you need time to mull it over

3. Behaviors/Practicalities –

  •      interruptions
  •      disorganization
  •      a lack of information
  •      not enough time
  •      it isn’t due for a while
  •      you what to do it perfectly

When you catch yourself procrastinating, try to identify the reasons. Sometimes that revelation will be enough to jumpstart you into action. If not, come back next month and we will tackle some strategies to reduce procrastination.